Guidelines

Gastroenterology Conference & Industry Expo > Guidelines

Speaker Guideline!

 

Submit your Abstract/Presentation/Case Studies/Research Paper

📌 Speaker Guidelines – Before Abstract Submission

1. Check Eligibility & Conference Scope

  • – Make sure your topic aligns with the themes of the conference (Gastroenterology, Liver Diseases (Hepatology), Fatty Liver Disease & Metabolic Syndrome, Functional GI Disorders & IBS, etc.). 

2. Prepare Your Abstract

  • – Write a clear, concise abstract summarizing your work.
  • – Use structured format if available (e.g., Title, Authors and Affiliations, Background, Methods, Results, Conclusion, Biography) — check the sample template provided on the website. 
  • – Keep within the word limit specified (refer to sample). 

3. Submission Requirements

  • – Abstract must be submitted online through the official abstract submission page. 
  • – Ensure your abstract is original, not previously published/presented elsewhere.

4. Complete All Information

  • – Include all authors and affiliations.
  • – Provide accurate contact details for the presenting author.

5. Pay the Review Fee

  • – After submission, pay the mandatory abstract review fee as soon as possible — your abstract will only be reviewed once payment is confirmed.

6. Follow Formatting and Upload Guidelines

  • – Use the abstract sample provided on the conference site to format title, sections, and layout correctly. 

7. Plan Ahead

  • – Submit well before the abstract deadline to avoid last-minute issues.

📌 Speaker Guidelines – After Abstract Submission

1. Confirmation & Review Process

  • – Once submitted and review fee is paid, your abstract enters the scientific review process. 
  • – The Organizing Committee and Editorial Board will evaluate it for acceptance. 

2. Acceptance Notification

  • – You will receive an official Abstract Acceptance Letter upon approval.

3. Registration

  • – After acceptance, complete speaker registration to secure your session slot. Registration is mandatory for all presenters. 

4. Prepare Your Presentation

  • – Work on your slides and talk structure based on the accepted abstract topic.
  • – Use a professional and accessible design for slides (large fonts, clear figures).

5. Submit Presentation Materials

  • – Upload your final presentation (slides, supplementary documents) by the deadline specified by the conference (check speaker portal or organizer emails).

6. Publishing & DOI (if applicable)

  • – Accepted abstracts may be published in partner journals with a DOI — pay any required publication fee to facilitate this. 

7. Logistics & Attendance

  • – Plan travel arrangements if attending in person.
  • – Review conference program to know your session date/time.

8. Session Readiness

  • – Arrive early at your session room.
  • – Be prepared to engage in Q&A after your talk.

📌 Tips for Both Phases

✨ Before Submission

  • – Ensure abstract clarity, relevance and adherence to scope.
  • – Double-check spelling, grammar, and scientific accuracy.

✨ After Acceptance

  • – Rehearse your talk.
  • – Prepare to engage with attendees and moderators.

WhatsApp us: +971551792927

Email us:  info-ucg@utilitarianconferences.com

After submitting your abstract, you will be required to pay the Review Fee. Your abstract will be reviewed by the Organizing Committee and Editorial Board Members only after the Review Fee has been paid. Upon successful review, you will receive your Abstract Acceptance Letter.

Kindly pay for your review fee (GBP 30) here:https://buy.stripe.com/6oUfZhaLIdNK2hM9xR4wM0h  


Register here: https://gastroenterology-hepatology.utilitarianevents.com/registration/

Poster Guideline!

Submit your Abstract/Presentation/Case Studies/Research Paper

Before Abstract / Presentation Submission

1. Eligibility & Topics

Abstracts should be related to gastroenterology, hepatology, IBD, or related clinical and research themes aligned with the scientific program. (https://gastroenterology-hepatology.utilitarianevents.com/scientific-sessions/)

2. Abstract Preparation

Prepare your abstract according to the required format and content:

✔ Title
✔ Authors and Affiliations
✔ Background/Introduction
✔ Methods
✔ Results
✔ Conclusion
✔ Biography

(Follow the abstract instructions/template provided on the conference site.)

  • – Language: English
  • – Length: Follow the sample/template on the submission page.

3. Submission Process

✔ Submit your abstract via the official portal.
✔ Pay the mandatory review fee immediately after submission to enable review.
✔ After review and successful acceptance, an Abstract Acceptance Letter will be issued.

4. Registration

✔ After acceptance, complete your conference registration to confirm your participation as a poster presenter.

After Abstract / Presentation Acceptance

1. Notification

Once your abstract is accepted you will receive:

📩 Acceptance letter
📍 Assigned poster number or session
🕒 Date & time of your scheduled poster session

Poster Preparation & Display

1. Content & Layout

Your poster should clearly and effectively communicate your research:

✔ Title – must match the submitted abstract.
✔ Authors & Affiliations
✔ Introduction / Background
✔ Objectives
✔ Methods
✔ Results
✔ Conclusion
✔ References (if applicable)
✔ Acknowledgments (optional)

3. PowerPoint Submission (Mandatory)

  • – All poster presenters are required to submit a PPT version of their poster before the conference.
  • – This PPT may be used for virtual sessions, digital displays, or backup in case of poster board issues.
  • – Ensure your PPT matches your poster content, is visually clear, and is readable on-screen.

Onsite Poster Presentation

1. Setup

  • ✔ Arrive early to set up your poster.
  • ✔ Bring all materials needed (poster print, push pins, etc.).
  • ✔ Your poster should fit within the conference’s poster board dimensions.

2. Presentation Time

  • ✔ During the scheduled session, presenters will have dedicated time to explain their posters and interact with attendees.

3. Presenter Responsibilities

  • ✔ Stand by your poster during the assigned session.
  • ✔ Wear your conference badge at all times.

Virtual Participation (if hybrid)

  • ✔ Submit PPT before the conference for virtual display.
  • ✔ Ensure reliable internet and join early to troubleshoot technical issues.

WhatsApp us: +971551792927
Email us: info-ucg@utilitarianconferences.com

After submitting your abstract, you will be required to pay the Review Fee. Your abstract will be reviewed by the Organizing Committee and Editorial Board Members only after the Review Fee has been paid. Upon successful review, you will receive your Abstract Acceptance Letter.

Kindly pay for your review fee (GBP 30) here: https://buy.stripe.com/6oUfZhaLIdNK2hM9xR4wM0h  

Register here:  https://gastroenterology-hepatology.utilitarianevents.com/registration/

Delegate Guideline!

 

Delegate Guidelines –GastroenterologyHub2026

Welcome to the Global Gastroenterology, Liver Diseases & Hepatology Conference & Industry Expo: Innovation, Investment, and Industry Partnerships. To ensure you have a smooth, productive, and enjoyable experience, please review the following guidelines carefully before and during the event.

1. Registration & Confirmation

  • – All delegates must complete their registration online prior to arrival.
  • – Bring a copy of your registration confirmation (printed or digital) to onsite check‑in.
  • – On arrival, delegates should visit the registration desk to receive their delegate badge, conference kit, and program materials.
  • – Registration confirms access to all scientific sessions, panel discussions, exhibition areas, networking events, and digital program materials.

2. Delegate Information Submission

After registration, delegates may be required to submit:

✔ Full name (as it should appear on the badge)
✔ Professional affiliation and designation
✔ Contact information and nationality
✔ Profile photo (for badge printing / delegate list inclusion)

This information ensures inclusion in official delegate directories and session documentation.

3. Conference Attendance & Participation

Delegates are encouraged to:

  • – Attend keynote lectures, plenary talks, and panel sessions throughout the conference.
  • – Engage actively in question & answer sessions, discussions, and workshops.
  • – Visit the exhibition area to explore products, services, and innovations in gastroenterology.
  • – Network with peers, speakers, and industry professionals during breaks and designated networking slots.

Note: For hybrid/virtual participation (if offered), ensure stable internet connectivity and access credentials are tested before the event begins.

4. Delegate Conduct & Dress Code

  • – Maintain a professional and respectful demeanor during all sessions and activities.
  • – Business or business‑casual attire is recommended throughout the conference.
  • – Delegates should switch mobile phones to silent mode during sessions to avoid disruptions.

Conference Program & Updates

  • – The scientific program will include a mix of lectures, oral/poster presentations, panel discussions, and workshops.
  • – Delegates should access the official conference app or digital program for real‑time updates.
  • – Session schedules and room assignments are subject to change; delegates will be notified of any updates.

6. Certificates & CME/CPD Credits

  • – Delegates attending the conference will receive a certificate of participation.
  • – Important: CME/CPD credits are not included in the standard delegate registration fee. If delegates wish to receive official CME/CPD credits, they must pay an additional fee.
  • – Certificates (with or without CME/CPD credits) can usually be collected onsite or downloaded after the event concludes.

7. Health & Safety Guidelines

  • – Follow all venue safety protocols, including emergency procedures and public health guidelines.
  • – If attending in person, ensure you carry valid ID and comply with local travel requirements.
  • – Delegates attending from abroad should check visa requirements and apply well in advance.

8. Contact & Support

For any assistance before or during the conference, delegates can contact the organizing committee:

📧 Email: info‑ucg@utilitarianconferences.com
📞 Phone / WhatsApp:+971551792927
Register here: https://gastroenterology-hepatology.utilitarianevents.com/registration/

Organizers are available to help with registration issues, program questions, or logistical support.

Exhibitor Guideline!

Exhibitor Profile: Exhibitors include companies and organizations from gastroenterology, hepatology, medical devices, pharmaceuticals, diagnostics, digital health, healthcare services, and related business sectors.
Exhibition Objective: The exhibition focuses on showcasing products, technologies, solutions, and services that support clinical excellence, operational efficiency, innovation, and business growth in gastroenterology and hepatology.
Booth Setup & Display: Exhibitors must adhere to the allocated booth size and layout. Displays should be professional and compliant with venue and safety regulations. Excessive noise or disruptive activities are not permitted.
Branding & Promotion: Product demonstrations and marketing materials are allowed within the booth space. Promotional activities must not obstruct aisles or neighboring booths. All branding should align with medical and business ethics.
Compliance & Ethics: All exhibited products and claims must comply with applicable regulatory standards. Misleading, unapproved, or unethical promotions are strictly prohibited.
Exhibitor Badges & Access: Exhibitor badges provide access to the exhibition area and designated networking sessions. Badge sharing is not permitted.
Setup & Dismantling: Exhibitors must complete setup and dismantling within the timelines provided by the organizers. Early dismantling during exhibition hours is not allowed.
Materials & Responsibilities: Exhibitors are responsible for the safety and security of their materials. The organizer is not liable for loss or damage.
Approval & Rights: The organizer reserves the right to review exhibitor content and booth activities to ensure alignment with event objectives.

Sponsor Guideline!

Sponsor Profile: Sponsors include organizations from gastroenterology, hepatology, medical devices, pharmaceuticals, diagnostics, digital health, healthcare services, and related business sectors seeking high-impact brand visibility and strategic partnerships.
Sponsorship Objective: Sponsorship aims to create mutually beneficial brand exposure, thought leadership, and business networking opportunities while supporting knowledge exchange and innovation within the gastroenterology and hepatology industry.
Sponsorship Categories: Sponsorship packages may include Title, Platinum, Gold, Silver, Supporting Sponsor, and Custom Sponsorships, subject to availability.
Branding & Visibility: Sponsors receive visibility across event platforms including the event website, promotional materials, on-site branding, digital screens, and social media, according to the selected package.
Content & Ethics: All sponsored content must be professional, educational, and compliant with international medical and business ethics. Promotional claims must be accurate, evidence-based, and aligned with regulatory standards.
Deliverables & Deadlines: Sponsors must submit logos, advertisements, and branding materials within the timelines communicated by the organizing committee to ensure inclusion in event promotions.
Speaking & Engagement Opportunities: Speaking slots, panel participation, or branded sessions are subject to the sponsorship package and agenda approval by the organizers.
Payment & Confirmation: Sponsorship benefits are confirmed only upon receipt of full payment as per the agreed terms.
Compliance & Approval: The organizing committee reserves the right to review and approve all sponsor materials, branding, and activities to ensure alignment with event objectives.
Rights & Usage: The organizer may use sponsor logos and names for event-related marketing. Sponsors may use event branding for promotional purposes with prior approval.